Housing Details at the Wild Dunes Resort 2023 AESC Annual Meeting
The AESC is pleased to offer group pricing for guests at the Wild Dunes Resort during the dates of the 65th Annual meeting of the Club. You can book online using our exclusive reservations link or call the hotel directly. If making your reservation by phone, be sure to state you are part of the American Eye Study Club group.
Read some general information about the Wild Dunes Resort -- CLICK HERE
VIEW DESCRIPTIONS for guest rooms. (Be sure to use the reservations link below and not the reservations link on the hotel website)
Meeting Dates:Sunday, July 23 through Friday, 28, 2023 Overview Schedule for the week(PDF file) Note -- the last event of the conference is on Thursday evening. Most members will plan Friday departures.
WE ENCOURAGE YOU TO PLAN YOUR ARRIVALS FOR SUNDAY. Since this is high season at the resort, weekend bookings will be difficult to impossible.
Update on Housing (4/18/2023) --We have been in touch with the hotel housing manager. It appears there are no more one or two bedroom suites. HOWEVER, the hotel does have connecting rooms, as well as two and three bedroom condos. The Condos are in the Residences at Sweetgrass. Both hotels (Sweetgrass Inn and the Boardwalk Inn) and the Residences at Sweetgrass are all very close to the Sweetgrass Pavilion where our meeting will take place. Also, there may be some houses available which are spread around the resort area.
Prices -- We have been advised the 2-bedroom condo average price is $557 and the 3-bedroom price is $609. There may be some variation in the price for particular units since these are all privately owned. We will need to get individual price quotes for the Boardwalk Homes which also are privately owned. Please note that the Boardwalk Homes are strictly one-week rentals (i.e., Saturday to Saturday). DO NOT attempt to book condos or Boardwalk Homes directly... please contact Kathy Paul for assistance.
NOTE: The link above takes you to a "run of the house" reservation in which specific accommodations/bedding are not guaranteed. If you have specific requests, it would be best to call and make your reservation by phone.
To make a reservation by phone: 866-359-5593, and then "Option 2"
Larger Units (update) -- If you are interested in booking one of the 2/3 bedroom condos, contact Kathy Paul so she can make the arrangements and pull those unites into our room block. Same goes for the "Boardwalk Homes" which are three and four bedroom units, please contact Kathy Paul (by email: [email protected]) and she will work with our housing manager to determine availability and price.
NOTE: The cutoff date for making reservations is June 23, 2023
The following group rates are available during the dates of our conference. This pricing also is available three days before and after the conference on a space-available basis. Note... tax and fees will be added to these rates.Run of House
Guestrooms: $389 daily
Residences 1 BR Suite: $489 daily (likely sold out)
Residences 2 BR Suite: $629 daily (likely sold out)
All room rates are per room, per night. Additional fees are: Sales & accommodations tax of 14%; Resort services fee of 16%; A Charleston County destination fee of two dollars and a beach re-nourishment fee of two dollars per occupied room also will be applied. Please note that taxes are subject to change without notice.
The Resort Fee includes: guest self-parking in the heart of the resort; valet parking at the Boardwalk Inn and Sweetgrass Inn; Wi-Fi hotspots in the heart of the resort; intra-resort transportation; high speed internet access in the Boardwalk Inn, Sweetgrass Inn, and Residences at Sweetgrass; admission to the fitness center; access to the Grand Pavilion Pools, Boardwalk Inn pools, Sweetgrass Inn pools, and the Swim Center; 1-hour complimentary tennis court usage; one bucket of golf balls per person at the Links Golf Range.
IMPORTANT Deposit and Cancellation Policies --
PLEASE NOTE -- Cancellations after the group housing cutoff date (June 23) might result in an "attrition" charge imposed on the club if the cancelled room nights are not resold by the hotel. As of the cutoff date, our revenue is locked in. So, if a member cancels a night (such as early departure) or cancels the entire reservation means those nights included in our group room commitment now won't generate the associated revenue. If the hotel does not resell those rooms, we may end up being billed for it.
Sweetgrass Inn and Boardwalk Inn Guest Rooms, and meeting attendee cancellations made less than 7 days prior to arrival will lose their one night deposit due at booking.
Residences at Sweetgrass Rooms and Suites: One night payment due at booking and remainder due at 30 day prearrival cutoff. Both deposits are nonrefundable for cancellations.
Wild Dunes Vacation Homes and Condos: 50% deposit is due at booking and remaining 50% is due at 30 days prearrival. All deposits are nonrefundable if the booking is cancelled.
Resort Policies (including cancellation policy) -- CLICK HERE
Book Within the AESC Room Block at the Wild Dunes Resort!
The AESC has reserved rooms at the Wild Dunes Resort for your benefit. Reserve your accommodations early for the best chance of getting your first choice, as the number of rooms held is limited and, of course, the hotel certainly could sell-out all of their rooms at any time. By making housing reservations within the AESC room block at Wild Dunes, you receive a substantial discount on the price of your accommodations
PLEASE NOTE . .. As is true for all groups who negotiate special discounted pricing for conference attendees, the American Eye Study Club has signed a contract with the Wild Dunes Resort that "guarantees" a certain number of hotel rooms will be booked during the dates of our meeting. If we do not achieve a minimum number of overnight accommodations, the Club faces huge financial penalties for unused sleeping rooms. This potentially can cost all members. By staying at the Wild Dunes instead of other off-property accommodations, you help the Club to meet its obligations, plus you experience the camaraderie that is a significant part of being a member of the American Eye Study Club!
